NOTIFYING OF CHANGE OF ADDRESS

 

 

 

[DATE, ex. Wednesday, June 11, 1998]

 

 

 

 

 

[NAME, COMPANY AND ADDRESS, ex.

 

John Smith

 

XYZ Inc.

 

1234 First Street

 

Suite 567

 

Anycity, Anystate 85245]

 

 

 

Dear [NAME, ex. John Smith],

 

 

 

We are pleased to announce the relocation of our offices effective [DATE OF RELOCATION]. Our new address, telephone and fax numbers are:

 

 

 

[NEW ADDRESS, TELEPHONE AND FAX NUMBERS]

 

 

 

Sincerely,

 

 

 

 

 

[YOUR NAME, ex. Jill Jones]


....................................................................................................................................

CONFIRM ATTENDANCE OF SEMINAR

 

[DATE, ex. Wednesday, June 11, 1998]

 

 

[NAME, COMPANY AND ADDRESS, ex.

John Smith

XYZ Inc.

1234 First Street

Suite 567

Anycity, Anystate 85245]

 

Dear [NAME, ex. John Smith],

 

I wish to confirm that I will be attending [FUNCTION, ex. your seminar on financial markets] on [DATE, ex. Friday, June 13].

 

Please call me at XXX-XXXX if there are any changes in the schedule. I am looking forward to the [meeting / seminar / etc.].

 

Sincerely,

 

 

[YOUR NAME, ex. Jill Jones]


...........................................................................................................................

1- REFUSE REQUEST FOR DONATION,


 

[DATE, ex. Wednesday, June 11, 1998]

 

 

[NAME, COMPANY AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate 85245]

 

Dear [NAME, ex. John Smith],

 

Thank you for your letter requesting a donation to [CHARITY]. Despite the existence of many fine and worthwhile causes, we regret that we are unable to make donations to many of them. For this reason, our firm has adopted a policy of making yearly contributions to [CHARITY], which supports several causes.

 

Nonetheless, we find your cause to be genuine and honorable. We indeed wish you the best on your mission.

 

Sincerely,

 

 

[YOUR NAME, ex. Jill Jones]


----------------------------------------------------------------------------------------------------------------------------


2-REFUSE REQUEST FOR DONATION,


 

[DATE, ex. Wednesday, June 11, 1998]

 

 

[NAME, COMPANY AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate 85245]

 

Dear [NAME, ex. John Smith],

 

Thank you for your letter requesting a donation to [CHARITY]. Although we try to sponsor genuine causes such as yours, I regret that our financial position at this moment precludes us from supporting any more charities than we currently do.

 

Nonetheless, we do find your cause to be admirable and honorable. We indeed wish you the best on your mission.

 

Sincerely,

 

 

[YOUR NAME, ex. Jill Jones]

---------------------------------------------------------------------------------------------------------------------------------

CANNOT SPONSOR YOUR CAUSE

 

[DATE, ex. Wednesday, June 11, 1998]

 

 

[NAME, COMPANY AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate 85245]

 

Dear [NAME, ex. John Smith],

 

I am honored that you would like us to sponsor your charity. Although I find your cause to be genuine and honorable, I regret that we must decline the use of our name. Despite the existence of many fine and worthwhile causes, you will understand that we are unable to support many of them. For that reason, we restrict our sponsorship to only those causes with which we have worked closely in the past.

 

We nonetheless wish you the best on your mission.

 

Sincerely,

 

 

[YOUR NAME, ex. Jill Jones]

--------------------------------------------------------------------------------------------------------------------------

DELEGATING AUTHORITY DURING YOUR ABSENCE

 

To: [NAME/GROUP, ex. All sales staff]

 

From: [YOUR NAME]

 

Date: [DATE, ex. July 5, 1998]

 

Subject: My absence, [DATES, ex. June 12 - 18]

 

 

As you know, I will be [STATE DESTINATION AND PURPOSE, ex. in Boston to meet with potential investors] during [DATES, ex. June 12 to 18]. In my absence, [NAME, ex. Jill Johnson] has been kind enough to look after [STATE DUTY, ex. my sales approvals]. {LIST OTHERS, IF ANY, ex. Also, William Jones will be answering my calls and handling customer complaints.} Please accommodate [him / her / them] in any way possible.

 

I look forward to seeing you when I come back.

------------------------------------------------------------------------------------------------------------------------------

SUBMIT DONATION

 

[DATE, ex. Wednesday, June 11, 1998]

 

 

[NAME, COMPANY AND ADDRESS, ex.

John Smith

1234 First Street

Suite 567

Anycity, Anystate 85245]

 

Dear [NAME, ex. John Smith],

 

Thank you for your letter requesting a donation to [CHARITY]. I will be pleased to make a contribution to your cause.

 

Enclosed, please find a check in the amount of $[AMOUNT] to the order to [CHARITY]. Please forward a tax receipt to me at your earliest convenience.

 

Let me wish you the best on your mission.

 

Sincerely,

 

 

[YOUR NAME, ex. Jill Jones]